It has been said that challenge breeds opportunity. No doubt about it, 2020 has bred...a lot...of opportunity.
Following the impact of the coronavirus pandemic on large group gatherings, the team behind The Climate Reality Project quickly realized that their in-person training forums would have to be completely reimagined.
Waiting until the global health emergency was over to resume these mission-critical events, which typically take place over three days for 1,500 attendees each, was simply not an option.
Taking stock of the situation, the Climate Reality team set out to select a production partner who could guide them through the technical unknowns and creative questions ahead of them as they brought these training sessions online.
Our team at Hartmann Studios was proud to step up and take on the challenge.
Methodically, over a period of 10 weeks, we examined all of the options and opportunities available to successfully bring The Climate Reality Project’s Global Leadership Training Corps events to life, virtually.
Creating human connection at a virtual event is something we think a lot about.
Keeping that goal top of mind, we started at the beginning, examining The Climate Reality Project’s stated purpose:
Our mission is to catalyze a global solution to the climate crisis by making urgent action a necessity across every sector of society.
For years, this mission has been primarily achieved through face-to-face training and interaction between experts in the field of climate change and motivated individuals who wish to be agents of change in their own communities, working together toward a common goal.
In an attempt to leverage the virtual environment, and combine several regional meetings into one, the Climate Reality team cast out a wider net. Originally, they anticipated having 5,000 participants.
As requests to join the training rolled in, it became clear that demand for the training would exceed expectations. With an overwhelming response to what the virtual event could offer, the participant count was increased to 10,000 and a second virtual training has been scheduled to happen four weeks after the first.
Offering the training across time zones and eliminating the barriers of travel boosted the virtual event’s reach across the world.
Two things make a new virtual experience easy.
The virtual platform tech stack designed by our Hartmann Studios production team proved to be a major workhorse. Over nine days, the global attendees participated in five days of live sessions while also completing breakouts and skill-building on-demand sessions.
Alongside the web interface, attendees were empowered to engage on a companion mobile app, which also housed most of the live and on-demand content. Push notifications and live polls bolstered communication between the attendees and the event organizers.
What’s a tech stack? In this case, it’s the set of technologies or software components that come together to form a fully functional platform needed to run a service–like a virtual conference.
In order to be successful, our tech stack needed to accomplish several things:
With the technology in place, we designed a communication plan that cut to the chase and guided participants through each step of the process.
There were three important ways attendees experienced training and networking in small, well-connected groups.
All of these efforts were complemented by the Reality Hub, Climate Reality's existing online community forum.
Coming up! In the next part of this blog series, we’ll talk about:
At Hartmann Studios, we solve business challenges regardless of the environment, made possible through our talented in-house team of experts in creative development, communications, technical production, audience engagement, brand messaging and storytelling.